How to Send Text Wedding Invitations

How to Send Text Wedding Invitations
Maegan Swaniawski
Maegan Swaniawski

Have questions on how to text wedding invitations? You’re reading the right article.

Sending wedding invitations as texts is a cost-effective and eco-friendly invitation solution.

In this comprehensive guide, we'll delve into the benefits and how-tos of text wedding invitations. Whether you're a tech-savvy couple or simply looking for a budget friendly and eco-conscious option, this article is for you!

If you'd prefer a video version of this guide, check out the video below:

Why should I send wedding invites as text messages?

Reasons to send wedding text invites

Cost-effective: Save 85-100% on Wedding Invitations

Sending wedding invitations via text message is a great way to save money. Consider this: the average cost of traditional wedding invitations, including save-the-dates, invites, RSVP cards, and day-of stationery, is approximately $510, as reported by The Knot. This cost encompasses various components - $150 for save-the-dates, around $230 for the main invitations and RSVP cards, and an additional $130 for other stationery items. If you use a wedding text message service, like Text My Wedding, you can eliminate the need for paper, printing, and postage. Text messages are the cheapest wedding invitations!

Eco-friendly: Save the Planet

Text messages are much more eco-friendly than paper invitations. They save trees and Co2 emissions from trucks delivering the paper invitations. SMS emits 0.014 g of CO2 per message, while paper invitations emit 20-25 g of CO2 per invite. Thats 1,785 times more CO2 emissions from paper invitations than text messages. Using a wedding text message app instead of paper invitations is a great way to reduce your carbon footprint.

Easy for guests to RSVP

Include a link to your wedding website or custom RSVP form - this is a win-win for both you and your guests. Your guests don’t need to spend time sending back an invitation. By including a direct link to your wedding website or a custom RSVP form in the text invitation, you eliminate the need for your guests to manually enter URLs or scan QR codes. With just one click, they can access all the details of your special day right on their phones.

Streamlined Response and Planning

This streamlined approach not only simplifies the response process for your guests but also offers you a comprehensive digital record of their attendance, meal preferences, and any other essential details. No more waiting for mailed responses or manually tracking RSVPs. If you use a mass texting service everything you need to know about your guest list is conveniently organized and easily accessible.

Save time

The timeline for sending wedding invitations requires planning early. Fortunately, sending text invitations is a quick and efficient process. You can skip putting together envelopes, going to the post office to buy stamps, attaching address labels, and manually sending paper invites. With text invitations, you can easily import your guests, type up a message, and click send.

How do I send wedding invitations as texts?

Step 1: Gather guest phone numbers

You likely have most of the phone numbers you need! Just open your address book and viola. If you don’t already have the addresses, the easiest way is to text family and friends for phone numbers.

If you're using a bulk text messaging services like text my wedding then you may be able to bulk upload your guests as well.

Text My Wedding Bulk Upload Compatability

Aisle PlannerYes
The KnotYes

Step 2: Craft the Perfect Wedding Invitation Text

When creating a text message invitation for your wedding, it's essential to reflect the tone and style of your event. Here are some varied templates to inspire you, along with tips to make each invitation feel personal and special.

For a Formal Affair

With great joy, [Your Names] invite you to celebrate our wedding on [Date] at [Venue, City]. The ceremony commences at [Time]. Kindly RSVP by [Date] at [Link]. We look forward to sharing this momentous day with you.

Traditional Family-Inclusive Invite

Together with our beloved families, [Your Names] request the honor of your presence at our wedding celebration on [Date] at [Venue, City]. Please join us for a day of joy, love, and celebration. Details and RSVP at [Link].

Casual and Friendly Invitation

Hi [Guest Name]! We're getting hitched and would be thrilled to have you with us! Join [Your Names] for a laid-back, fun wedding on [Date] at [Venue, City]. Check out all the details and let us know if you can make it at [Link] :)

Themed Wedding Invitation

Ahoy there! Set sail with us on a nautical adventure as we tie the knot. [Your Names]'s wedding is on [Date] at [Venue, City]. Boarding begins at [Time]. Navigate to [Link] for more details and to confirm your voyage with us.

Destination Wedding Invite

Join us under the [Destination] sun! We, [Your Names], are saying 'I do' in paradise on [Date] and would love you to be part of our special day. Find travel and event details at [Link]. Pack your bags for an unforgettable celebration!

Tips for Personalizing Your Text Invitation:

  1. Match Your Wedding Theme: Tailor the language and tone to suit your wedding's theme and setting.
  2. Include Essential Details: Always mention the date, time, and venue, and provide a link for additional information and RSVP.
  3. Keep it Short and Sweet: Text messages should be concise, yet warm and inviting.
  4. Test Your Message: Before sending it out to all your guests, send a test message to yourself or a close friend to check the formatting and links.

Using these templates and tips, you can ensure that your text message invitations are both engaging and informative, setting the perfect tone for your special day.

Step 3: Efficiently Send Your Text Wedding Invitations

After crafting your perfect wedding invitation text, the next step is to send these invitations to your guests. Here are some tips to make this process smooth and efficient.

Using a Bulk Text Messaging Service

  1. Choose a Reliable Service: Opt for a service like Text My Wedding, which specializes in bulk text messaging for weddings. Ensure the service offers features like sending photos, scheduling, and tracking responses.

  2. Import Your Guest List: Use the bulk upload feature to import your guest list. This can typically be done by uploading a CSV file or integrating with guest list management tools like Aisle Planner, Zola, The Knot, or Mailchimp.

  3. Schedule Your Invitations: If you don't want to send the invitations immediately, use the scheduling feature to select a future date and time. This allows you to prepare in advance and send the invites at the most opportune time.

  4. Send and Track Responses: Once you send out the invitations, use the service’s dashboard to track who has received and and responded to your invitation. This feature is crucial for efficient RSVP management.

Benefits of Using a Bulk Text Messaging Service

  • Save Time: Sending text invitations in bulk saves you time and effort. You can send hundreds of invitations in minutes.
  • Keep Your Data in One Place: Using a bulk text messaging service allows you to keep all your data in one place. You can easily access your guest list, send RSVP text messages, and other details from the service’s dashboard.
  • Collect Wedding Photos: Some services allow you to collect photos from your guests. This is a great way to capture all the fun moments from your wedding day. Text My Wedding offers this feature along with a live photo feed of all the photos that you can share with your guests.
  • No Reply All: When you send a text message to a group of people, they can't see who else received the message. This is a great way to avoid the dreaded reply all.
  • Address Collection: Bulk texts are a great way to collect addresses for your wedding if you don't already have them.

Sending Individually From Your Phone

  1. Organize Your Contact List: If you choose to send texts individually, ensure your contact list is organized. Group contacts based on how you know them (family, friends, colleagues, etc.) to streamline the process.

  2. Keep Track of Responses: Create a system to track who has responded and who hasn’t. This could be a simple spreadsheet or a note on your phone. Regularly update it as responses come in.

  3. Follow Up: For those who don't respond by your given RSVP date, send a gentle follow-up message. This ensures you have an accurate headcount for your event.

Tips for a Smooth Sending Process:

  • Test Your Message: Send a test message to yourself or a close friend to ensure everything looks good.
  • Check for Typos: Before sending out the bulk, double-check for any typos or errors in the text.
  • Be Mindful of Timing: Consider the best time to send the invitations. Avoid early mornings or late nights.

To send text wedding invitations, you can send them individually from your phone or use a service like Text My Wedding to send in bulk. Sending them in bulk saves you time and allows you to keep your data in one place.

Additional Text Message Ideas for Your Wedding

Having covered the essential steps to craft and send your wedding invitations via text, it's important to consider other key communications leading up to your big day. Text messaging isn't just for invitations; it's a great tool for keeping your guests informed throughout the entire wedding process. From gentle RSVP reminders and cost effective save the dates to day-of transportation updates, the power of a quick text can ensure your special day runs smoothly and everyone is in the loop. Let's explore some additional text message ideas that you might find useful for various stages of your wedding.

RSVP Reminder

Just a friendly reminder to RSVP for Alex and Jamie's wedding if you haven't already! Your response by the end of this week would be greatly appreciated. Confirm your attendance here: {insert link to wedding site}

Day of the Wedding Notice

Today's the special day for Alex and Jamie! The ceremony begins at 5:00 PM sharp. Please arrive a bit earlier for seating. Share your photos with us by texting them to this number. Let's make unforgettable memories!

Ceremony Directions

You can find directions to Alex and Jamie's wedding ceremony on our website: {insert link to wedding directions}. Stay tuned for text updates with navigation links!

Transportation Update

Reminder for guests: Shuttles to the wedding venue will depart from the hotel lobby at 2:30 PM, 3:15 PM, and 4:00 PM. Be prompt to catch your ride. If you miss the last shuttle, please arrange your own transport.

Pre-Ceremony Cocktails Invitation

Join us for welcome cocktails at the Oasis Bar on the hotel's second floor from 6:00 - 7:30 PM! A great start to our celebrations.

Bridesmaid Brunch Details

Looking forward to seeing all the bridesmaids at the brunch! Directions here: {insert link to brunch location}

Post-Ceremony Plan

After the ceremony, we'll have a photo session, followed by Cocktails & Starters at The Marina Cafe at 6:30 PM. Can't wait to see everyone there!

Photo Sharing Reminder

Remember to text us your photos from the wedding night! We can't wait to see all the fun moments captured.

Post-Wedding Follow-Up: Express Your Gratitude and Share Memories

After your special day has come and gone, it's a beautiful gesture to reach out to your guests to express your gratitude for their presence and contributions to making your wedding day unforgettable. Here’s how you can effectively use text messaging for post-wedding communication:

Thank You Message

We are deeply grateful to have had you as part of our wedding day. Your presence made our celebration even more special. Thank you for being there!

Sharing Wedding Photos

Relive our wedding day through the beautiful moments captured! Check out our online photo album here: [Link to Album]. Feel free to download and share your favorite memories!

Final Thoughts

By choosing to send your wedding invitations via text, you've embraced a modern, eco-friendly, and efficient method that aligns with the digital age. Remember, the key to successful digital invitations is a combination of thoughtful planning, personalization, and timely communication. Your wedding is a reflection of your unique bond and story, and how you choose to invite your guests is the first step in sharing that story.

As you embark on this exciting journey, keep in mind that the tools and strategies outlined in this article are not just about convenience; they are about creating an inclusive and memorable experience for you and your guests. Happy wedding planning!

To get started with sending text wedding invitations, sign up for Text My Wedding for free today.

Not sure if it's time for you to send out your wedding invitations? Check out our guide on when to send wedding invitations to ensure you're on the right track.

About the Author

Maegan Swaniawski
Maegan Swaniawski

Maegan is a millennial living the dream in NYC. While not having found a prince charming yet, she is obsessed with weddings. Outside of spending long nights in East Village (searching for prince charming) you'll catch her checking out the latest trendy bridal boutiques and scrolling the IG for latest wedding trends

Need to keep your guests informed?Text My Wedding allows you to schedule and send wedding text messages ensuring a smooth day.