What Are the Must-Have Features in Your Wedding Planning App? Find Out Here!

What Are the Must-Have Features in Your Wedding Planning App? Find Out Here!
Emily Thompson
Emily Thompson

Planning a wedding can be both thrilling and overwhelming. With so many details to coordinate, from guest lists to seating arrangements and everything in between, it’s no wonder many couples turn to technology for help.

Enter wedding planning apps—your virtual wedding planner that fits right in your pocket. With an app, you can get complete wedding planning services right from your favourite sleeping couch.

If you’re planning your dream wedding and are considering using a wedding planning app, knowing the essential features an excellent app should have is crucial.

In this article, we’ll delve into how wedding planning apps work, the top features you should look for, the benefits they bring, and tips on choosing the best one for your needs.

Let’s begin!

How do Wedding Planning Apps work?

Wedding planning apps are digital tools designed to help planners streamline planning processes and avoid errors.

They offer a one-stop platform for wedding planners and customers, allowing them to manage tasks, budgets, guests, vendors, and timelines.

With such an app, couples can get complete wedding planning services without leaving their homes. Couples and event planners can monitor the development of their events and adjust as necessary.

Several wedding planning apps have different features, but they typically include features which will be discussed in the next section.

Top features to look for in a wedding planning app

Now that you know how a wedding planner app works, let's take a quick look at some of the top features to look for in one.

User Panel

As a user planning to create their dream wedding, consider these features.

Social Signup and Login

This feature allows users and vendors to create accounts using contact numbers, email addresses, or other social media information.

View event organizers/vendors

This feature allows users to browse through event organizers and vendors on the app, viewing their details to find the right match.

Filter event organizers/vendors/service providers based on location/price

No user wants to scan all the offerings if they want something specific, so a wedding planning mobile app should have a filter to help refine the search. This will enable users to search for venues, designs, and decorations based on their budget, needs, and location.

Improve the search based on the service needed (makeup, catering, etc.)

Users can easily find specific services like makeup, catering, and more.

View vendor's profile, reviews, ratings, and portfolio

A wedding app should allow users to check out vendor profiles, ratings, reviews, and past work to make informed decisions.

Call and Chat with Vendors

The app allows users to initiate calls and chats with vendors directly through the app for seamless communication.

Vendor profile sharing

Users can share vendor profiles with friends and family and ask for feedback.

Search wedding venues based on location

Users can search for the perfect wedding venue based on preferred locations.

Filter through wedding styles

Here, users are free to choose the wedding theme or style of their choice for a personalized touch.

Create a wedding checklist

Stay organized with a customizable wedding checklist to track tasks

Wedding budget calculator

Plan finances by inputting requirements and activities to calculate the budget.

Create/manage the guest list

Users can create, add, and manage their guest list according to their preferences.

Create/send online invitations to guests

Create and send digital invitations to guests, managing RSVPs within the app.

Gallery integration

Gallery integration is another exciting feature for wedding planning apps. It allows users to create and view wedding albums of previous projects, wedding makeup, hairstyles, event themes, and more. It also helps users to quickly choose the type of arrangements they want based on the images.

Multiple payment options

Including multiple payment methods in your wedding management app simplifies the payment process and increases client satisfaction. Since not everyone uses the same payment method, implementing several gateways would be sensible.

Write reviews and ratings

Users can share their wedding experience by writing reviews or rating the service of vendors/wedding planners to encourage them to use the app.

Wedding Event Managers/Vendor/Suppliers Panel

Consider these features as a vendor planning your client’s dream wedding.

Social Signup/Login

After downloading the wedding plan mobile app, users can create an account by logging in with their social media accounts, phone numbers, or emails. A social login feature is a top feature that allows vendors to log into your wedding planning quickly.

Create/manage business profile
The app allows vendors to create and manage their business profiles and showcase their work experience and services.

Manage inquiries and bookings
The app allows wedding planners to efficiently handle inquiries and bookings made by consumers within the app.

Manage catalog

Showcase varieties and specialities with a portfolio of everything you offer, including venues and other services.

Set and manage availability preferences

Event planners can set and adjust their availability status.

Accept online payments

Conveniently manage payment handling and accept payments within the app.

Request for reviews

Encourage feedback by allowing vendors to request reviews from their clients.

Call and chat with users

Enable direct communication and flexibility by allowing vendors to chat with users.

Track attending guests
The wedding planning app enables event managers to stay organized by managing and tracking their guest attendance.

Manage employees

Keep track of employees by assigning tasks and monitoring their progress within the app.

Create/Export reports

Generate and export reports on tasks and event management activities.

Cross-Platform Compatibility

Wedding planning apps with cross-platform compatibility are a top feature that would allow your software to run seamlessly across various operating systems. A cross-platform app may effectively target consumers of both Android and iOS devices.

Admin Panel

Wedding planning app development companies should consider these features if they plan to provide users with the best experience.


Manage user registrations and profiles.

Manage profile

Edit and update admin profiles for accurate representation.

Manage customers

Handle customer data and interactions within the app.

Manage vendors/event managers/suppliers

Oversee vendor profiles, services, and interactions.

Manage wedding service categories/subcategories

Organize and update the categories and subcategories for wedding services.

Manage wedding checklist

Assist users by providing and updating a comprehensive wedding checklist.

Manage wedding eStore

Maintain and update the wedding eStore with products and services.

Manage wedding styles

Curate and update different wedding styles that are available for users to choose from.

Customer review and rating management

Oversee and moderate customer reviews and ratings.

Create/modify subscription plans

Offer and manage subscription plans for users and vendors.

Manage CRM

Utilize Customer Relationship Management tools to improve user interactions.

Manage content with CMS

Updates and maintains content throughout the app with a Content Management System.

Manage community/forum

Oversee and moderate discussions and interactions within the app's community or forum.

Reports and real-time analytics

Access detailed reports and real-time analytics for better decision-making.

Push notifications

Push notifications increase user engagement and remind them of tasks. For example, by sending targeted notifications, you can be updated about wedding preparations, payments, and the status of a particular project. It also provides customers with information on deals and booking confirmations.

Manage Vendor/Supplier Commissions and Earnings

Track and manage commissions and earnings for vendors and suppliers within the app.

Additional Features in Wedding Planning App:

Here are more features to consider.

Venue 360 View

One of the best features to look out for in an on-demand wedding planning app is one that allows customers to take a virtual tour of the venues from 360-degree views so that they can easily make a decision about which one is best for them.

In-App Doc Scanning

When it comes to wedding event management, there are many edges that demand essential documents. This feature enables people to scan their papers using the app without any hassle, without having to go to the respective shop and get the job done.

VOIP Calling

This feature, Voice over Internet Protocol (VoIP), is a real-life saver for wedding planning app users when cell service is inadequate to make or receive phone calls. It lets users use their internet bandwidth to make or receive VoIP calls.

IVR Application

Internet Voice Response is a technology that allows incoming callers to connect with the application’s host system and revert to pre-recorded replies to their queries. This is very useful for handling the call load and satisfying them by meeting their mean-time demands.

Number Masking

Mobile apps ought to generate revenue for the solutions they provide. This feature makes it happen. Number masking is a feature that masks numbers while users connect with vendors. It helps the app make money by charging the vendor and user a fee to connect properly without masking.

Real-Time Analytics

When an app is integrated with real-time analysis, it proves beneficial from various perspectives. Admins can view and check the live dashboards, pie charts, and reports.

Statistics on the number of app downloads, installations, in-demand offers, types of services requested, e-commerce purchases, and more are gathered to best inform profitable business decisions.

AI/Chatbot Support

This is an automated talk assistance feature that connects and helps users utilize a wedding planning app effectively.

Live Chat Support

This feature allows users to ask for help quickly if they request an enquiry, and admins can promptly respond to users’ requests.

Powerful Customer Relationship Management System

This feature plays a crucial role in the customer care department. It allows the department to manage customers smoothly and efficiently. The customer’s search preference and choice should be monitored to deliver the best outcomes and stand out in the competition.

Client Loyalty Program

This feature allows admins to set up loyalty programs, which is essential. Satisfying loyal users with various discounts helps maintain the customers’ loyalty to the app, as it assures users that they are getting extra perks along with the best wedding planning services.

Benefits of Wedding Planning Apps

Planning a wedding can be daunting, but event planning apps streamline the wedding planning process. Here are some benefits of using wedding management apps to plan your wedding day.

Saves Time

Wedding management is a messy yet lengthy process that takes a lot of time, but embracing wedding planning apps can save time and smooth the management.

Round-the-Clock Assistance

A wedding planning app can help consumers stay informed during their wedding event. Users can also keep in touch with their Vendors for time-to-time query resolution. In addition to 24/7 support, users can receive push notifications about the offers and discounts vendors offer in the app.

Reduced Stress

Minimize wedding planning stress with streamlined tools and reminders.

Guest Management

With a wedding event planning app, users can easily manage their guest list and every arrival at the wedding by making the guest list online.

Activity Tracking

With a wedding planning app, couples can track everything from RSVPs to thank-you messages. You can manage all entries in one place and maintain a checklist to track to-do tasks.

Round-the-Clock Connection

Wedding planners can now stay connected 24*7 with their customers for any inquiry.


Stay within budget by tracking expenses and comparing vendor prices.

Read also: Using text messages for cost effective wedding invitations.

Saves Energy

Wedding planning can be daunting, regardless of the guest list size. Having a mobile app for wedding management can save at least eight per cent of the effort involved in managing, organizing, and planning the big day.

Add, Remove, and Edit Venues Easily

A wedding venue is a tricky decision, as there are numerous things to consider, ranging from the couple’s preferences to the guests’ convenience. Here’s where wedding planning software may help.

With an app, you can search for wedding venues in one location, select the one you believe is best, edit it if you wish to, or even remove it if there’s an issue.

The ability to make changes equips you to find the best venue for your needs.

Improved Brand Visibility

If the vendors succeed in meeting their clients' needs, they can improve their wedding planning business, increase their brand visibility, and achieve good revenue.

Better Communication

A lack of efficient communication can create a number of problems. A wedding planning app can help wedding planners overcome this.

In the app, you can speak with your team members and assign them various tasks. This encourages efficient teamwork and can result in outstanding output.

You may also like: What to expect from a wedding planner.

How do I Choose the Best Wedding Planning App?

With a better understanding of how wedding planning app work, their key features and the benefits a wedding planning app can offer, it’s time to find the perfect match for you!

Here’s how to navigate the app store and select the ideal companion for your planning journey:

Identify Your Needs

If you’re planning a wedding, any expert will tell you that the actual wedding planning begins after you’ve announced your engagement and set the date (or at least have one in mind).

Remember, every couple is unique, and so are their needs. Your specific need will differ from another couple’s; therefore, an app offering a comprehensive wedding planning checklist is critical.

A checklist will guide you through tasks chronologically, helping you stay on track. It’s even better if the app integrates these tasks into your calendar to manage appointments and deadlines efficiently.

Consider Flexibility

As we mentioned, every wedding is unique, so you need an app that allows you to be flexible. Your wedding plan checklist for a winter wedding will be much different than your wedding plan checklist for a summer wedding.

Your app should allow you to customize your checklist according to your wedding style and preferences. Whether you’re planning a destination wedding or a traditional ceremony, the app should let you add, delete, or modify tasks as needed.

And be sure to have a place where you can make notes that you can access easily.

You may also like: Planning Your Dream Destination Wedding.

Contact Management Feature

Managing your vendors is crucial; a good app should streamline this process. Ensure the app allows you to input vendor contact information and associate them with specific tasks. This simplifies communication and organization, keeping everything efficient and accessible.

Read Reviews

In your selection process, consider the power of user reviews! Check out what other couples are saying about different apps. Look for insights on usability, functionality, and customer service.

Offers Free Trials & Demos

Many wedding planner apps offer demo versions or free trials. Take advantage of these trial opportunities to test-drive the features and see if the app feels intuitive, user-friendly, and meets your needs.

Visual Appealing

You’ll spend much time with your wedding planning app during this critical time, so choose one you enjoy using! Look for an app with a simple, attractive interface that makes navigating tasks and information a pleasure.

Guest List and Seating Chart

If managing your guest list and seating arrangements is important, look for apps offering these features.

Takeaway: Finding your perfect wedding planning app

It’s a no-brainer: wedding planning apps built by mobile app development company are helpful to both wedding event planners and individuals looking forward to creating their dream wedding.

Many wedding planning apps are on the market, each unique with features and service offerings. To help you make a quicker decision, we have carefully explained how the best wedding planning apps work, the best features to look out for, and the benefits of using one to plan your event.

We have also provided guidance to help you choose the right wedding planning application.

If your wedding date is fixed, now is the time to plan using a fantastic app. Text My Wedding is a leading wedding management app that allows couples to communicate via SMS with their guests. It provides functionalities like RSVP collection, scheduling reminders, and instant photo sharing.

Explore our service by signing up for a free trial.

About the Author

Emily Thompson
Emily Thompson

Need to keep your guests informed?Text My Wedding allows you to schedule and send wedding text messages ensuring a smooth day.