Free wedding spreadsheet
Keep your guest list and vendor payments in one workbook. This free template has two tabs, Guests and Vendors, with editable rows, status dropdowns, and summary formulas to help you see what still needs attention.
Free to view. A Google account is needed to save your own copy. No Text My Wedding signup required.
Tab 1
First name, Last name, Address, Phone, Email, Invited, Save the date, Invitation, RSVP, Table, Food Allergies, and Notes. Use Yes / No for Invited and RSVP, and Sent / Not sent for the two mailing-status columns.
The summary counts guests, completed contact fields, invitations, and Yes RSVPs, with percentages of the guest total. Table is a place to record a table assignment, rather than a visual seating chart.
Tab 2
Vendor Name, Amount due, Amount paid, Next payment due, Phone, and Email. Record each vendor’s full cost, payments made so far, and the next payment date.
Formulas show the total vendor cost, total paid, balance left, and next future payment date. For an overall spending target and category allocations, use the wedding budget calculator.
This is a manual tracker. It does not send invitations, collect RSVP replies, text guests, or sync with a wedding website. There is no task checklist or planning calendar; pair it with our wedding planning timeline for the jobs to do before your date. If you are still deciding who to invite, the guest-list template and builder helps you organize households and priorities before filling this sheet.
These fictional rows show a selection of the real columns. Leave contact fields blank while trying the template. On a phone, scroll each table sideways to see every column.
| First name | Last name | Invited | Invitation | RSVP | Table |
|---|---|---|---|---|---|
| Alex | Example | Yes | Sent | Yes | 3 |
| Vendor Name | Amount due | Amount paid | Next payment due |
|---|---|---|---|
| Sample florist | 1,500 | 500 | June 1, 2027 |
In that vendor example, 1,000 remains unpaid. Set your preferred currency and date format in your copy of Google Sheets.
In your copy, choose File → Download → Microsoft Excel (.xlsx) for the workbook, or select the Guests tab and download Comma-separated values (.csv) for that tab. CSV keeps values only; it does not preserve formatting, dropdowns, formulas, or the Vendors tab. Keep your Google Sheets copy as the master, especially for its Google-specific next-payment formula.
To prepare an import file, duplicate your Guests tab and remove rows 1–12 from that duplicate, so the column labels are in row 1. Remove any remaining example guests and export that tab as CSV. Keep the original tab with its summaries intact. In Text My Wedding, open your event’s Guest list, select Import from spreadsheet, and upload the file. Map the name, phone, email, and address columns and review the preview. You can import other columns as custom properties; an RSVP value stored that way is not an app RSVP submission. See the guest import guide for supported fields and phone formats.
Imports are a one-time copy, with no automatic spreadsheet sync. The separate Text My Wedding app can send messages and collect RSVPs; the free spreadsheet works on its own.
Browse the published sheet below, including its Guests and Vendors tabs. For more room or if the embed does not load, open the original spreadsheet in a new tab.
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