Use the importer for a new list or a large batch of updates.
Prepare the file
Download the current template:
The importer accepts CSV and Excel files and lets you choose the worksheet. Useful columns include:
- First Name and Last Name
- Phone — a US or Canadian mobile number; optional for children and plus-ones
- Address, Apt/Unit, City, State, and ZIP
- Groups — separate multiple groups with commas
- Household or Party — use the same value for everyone sharing an invitation
- Plus Ones — creates unnamed party-member placeholders when supported by the row
- Any other column, such as Table Number or Hotel, can be imported as a custom property
Keep each person on a separate row. Do not combine two phone numbers in one cell. Each phone number can belong to only one guest in an event, so if two people share a phone, put the number on one of them and leave it blank for the other.
Import the file
- Open the event dashboard and choose Guests.
- Choose Import from spreadsheet.
- Upload the CSV or Excel file.
- If prompted, choose the worksheet containing the guest list.
- Map each source column to the matching Text My Wedding field. Under Custom properties, tick any other column you want to keep on each guest for personalization. Leave unrelated columns unticked.
- Review the preview, especially phone numbers, households, groups, and possible duplicates.
- Complete the import and read the results before returning to Guests.
Understand the results
The result separates imported rows, duplicates, and rows that need correction. A missing phone number does not prevent a guest from being stored, but that guest will not receive texts. Fix invalid numbers in the source file or edit the guest after import.
When importing an export from another wedding tool, rely on the column-mapping screen rather than expecting its headings or worksheet name to be identical forever.
Re-import an updated spreadsheet
Importing a row whose phone number already belongs to a guest does not create a duplicate. The importer adds any new groups and custom-property values from that row, but it does not change the existing guest's name, email, or address; rows with nothing new are listed as Already in your guest list. To correct a name, email, or address, edit the guest instead.
Guests without phones are recognized by the Guest ID column from an exported list, or by name within the same household, so re-importing them does not create duplicates.
Export your guest list
Choose Export guests above the guest list to download guests.csv. It includes First Name, Last Name, Phone, Email, Household, Plus Ones, Address, Address 2, City, State, ZIP, Groups, and Guest ID, followed by a column for each custom property and a response column for each RSVP form.