Text 01 · 4 months out
Hi {GuestFirstName}! Wedding update from Rosa & Ben - our website is live with the schedule, hotel block and everything else you'll need: {Link:wedding-website}
Website launch1 segment · GSM-7Personalize
Wedding guest texts
Wedding text message templates you can actually send.
Almost every couple ends up sending the same four texts - a details drop months out, week-of logistics, day-before and day-of notes, and the post-wedding photo share - so start with those moments: every template below covers one of them, with a live segment count so you know exactly how it lands.
Months out
🗺️ The details drop
The first working text most guests get, and the easiest place to start: the website, the hotel block, and how to plan travel - one decision per message, link at the end.
Text 02 · 4 months out
Quick one from Maya & Sam - our hotel block at the Fairview releases March 1. Book here: {Link:hotel-block}
Hotel block1 segment · GSM-7Personalize
Text 03 · 5 months out · Out-of-town guests
Dear {GuestFirstName}, travel details for Amara & Theo's wedding are now available, including flights, shuttles and accommodations: {Link:travel-details}
Travel details1 segment · GSM-7Personalize
Text 04 · 6 months out
{GuestFirstName}! Fair warning: we're stealing you for a whole weekend 🎉 Rooms, rides and the full plan: {Link:wedding-website}
Weekend heads-up2 segments · UCS-2Personalize
Text 05 · 3 months out
Hi {GuestFirstName} - a note while you plan: the dress code for our June wedding is garden formal. Outfit ideas and the full schedule are here: {Link:wedding-website}
Dress code note1 segment · GSM-7Personalize
Get all twenty onto a calendar
The free planner takes your wedding date and turns these into a dated send schedule - every text token-ready and segment-counted before it goes anywhere.
The final week
⛅ Week-of logistics
Timing, parking and weather - the questions every guest texts you at 11pm on Thursday, answered before they ask.
Text 06 · 6 days out
Hi {GuestFirstName} - it's wedding week! Three quick things: 1. Ceremony doors open 3:30pm Saturday 2. Free parking in the north lot 3. Forecast says sun, but the lawn is soft - flat shoes welcome Everything else: {Link:week-of-details}
Week-of rundown2 segments · GSM-7Personalize
Text 07 · 3 days out
Saturday logistics: park at the mill lot, shuttles run 3-4pm and again after the last dance. Map: {Link:shuttle-map}
Parking & shuttle1 segment · GSM-7Personalize
Text 08 · 4 days out
Dear {GuestFirstName}, a reminder for Saturday: guests are seated from half past three, and the ceremony begins promptly at four o'clock.
Arrival time1 segment · GSM-7Personalize
Text 09 · 2 days out
Weather check ☀️ Saturday looks perfect, but if the sky argues, everything moves indoors at the same times. We'll text you either way!
Weather plan2 segments · UCS-2Personalize
Text 10 · 3 days out · Hotel-block guests
Hi {GuestFirstName} - if {PartyMembers} would like seats on the 3pm shuttle from the hotel, just reply SHUTTLE and we'll save them for you.
Shuttle seats1 segment · GSM-7Personalize
The big day
📍 Day-before & day-of
Short, single-purpose sends: where to be, when doors open, and where the party moves next. If it matters in the moment, it should fit one screen.
Text 11 · Day before
Hi {GuestFirstName} - tomorrow's the day! Doors open 3:30pm at the Willow Barn, and we start at 4pm sharp. Sleep well - see you there.
Day-before note1 segment · GSM-7Personalize
Text 12 · Wedding morning
Today! Willow Barn, doors 3:30pm, ceremony 4pm. Map and parking: {Link:directions}
Morning-of1 segment · GSM-7Personalize
Text 13 · Wedding morning
Good morning {GuestFirstName}. We look forward to seeing you today: guests are seated from 3:30pm, and the ceremony begins at 4pm. Directions: {Link:directions}
Ceremony reminder1 segment · GSM-7Personalize
Text 14 · Wedding morning
IT'S TODAY, people! Doors 3:30, vows 4:00, dinner at 6, dancing till late. Pace yourselves accordingly. Map: {Link:directions}
Running order1 segment · GSM-7Personalize
Text 15 · During the day
Ceremony's done - we're married! The party continues at the Harbor House from 6pm. Shuttle leaves the village green at 5:30: {Link:reception-map}
Reception move1 segment · GSM-7Personalize
Afterwards
📸 After the wedding
The wrap-up ideas guests love best: photos, farewells, and the blazer somebody left on a chair. These are the texts that extend the weekend by a week.
Text 16 · 3 days after
Hi {GuestFirstName} - thank you for celebrating with us! The first photos are up, and we'd love to see yours too: {Link:photo-album}
Photo share1 segment · GSM-7Personalize
Text 17 · 1 week after
Our photographer's gallery is live - and the album has a spot for your pictures from the weekend too: {Link:photo-album}
Guest photo ask1 segment · GSM-7Personalize
Text 18 · 2 days after
Lost property report 🕵️ One navy blazer, two phone chargers and a single gold earring survived the dance floor. Yours? Reply and we'll get it home.
Lost & found3 segments · UCS-2Personalize
Text 19 · Day after · Weekend guests
Dear {GuestFirstName}, before you travel: farewell brunch is served from ten until noon in the Garden Room. We would love to see {PartyMembers} once more.
Farewell brunch1 segment · GSM-7Personalize
Text 20 · Day after
Safe travels home, {GuestFirstName}! Having {PartyMembers} with us made the whole weekend. Photos to follow soon - watch this space.
Safe travels1 segment · GSM-7Personalize
The rules
What makes a wedding text work
Every template above follows the same five habits. Keep them when you edit the wording into your own voice.
1
Sign the first text
Most guests don't have your number saved. Until they do, every opening text names who it's from - 'Wedding update from Rosa & Ben' - or it reads as spam and gets deleted.
2
One decision per text
Hotel block is one text. Dress code is another. A message that asks guests to do three things gets zero of them done - which is why the templates are grouped by moment, not stuffed into one announcement.
3
Lead with the news, end with the link
The first line should make sense on a lock screen with everything else cut off. Put the one fact first and the link last, where a thumb expects it.
4
Keep it to one segment when it matters
Day-of and urgent texts should fit a single SMS segment - 160 GSM-7 characters - so nothing arrives split or out of order. That's what the live counter under every template is for.
5
Use tokens, not blanks
The {GuestFirstName}-style placeholders in these templates are real merge tokens that resolve per guest when you send through a tool that supports them. Fill-in-the-blank [Name] templates mean hand-editing 140 texts.
Easy to get wrong
Mistakes that make guests mute you
None of these are etiquette crimes - they're delivery crimes. Each one makes the next text you send less likely to be read.
✕
Sending a wall of text
Five separate topics in one message means four of them get skimmed. If the rundown genuinely needs a list, keep it to three numbered lines and push the rest to a link.
✕
Texting at 7am or 11pm
Excitement is not an excuse to beat a guest's alarm clock. Keep sends between 9am and 9pm in the guest's own time zone - a scheduled send exists precisely so you can write it at midnight and send it at ten.
✕
Pasting [Name] placeholders unfilled
The classic group-text fail: 'Hi [Name]!' arriving verbatim on 140 phones. If your sending tool can't resolve a placeholder, delete it and write around it instead.
✕
Blasting one generic text to all 140 guests
Out-of-town guests need the hotel block; local guests don't. Brunch invitees need the brunch text; everyone else is just confused by it. Scope each send to the guests it actually applies to - a text that clearly wasn't meant for everyone reads like it was meant for no one.
✕
Restating the whole website
The text's job is to move a guest to the answer, not to be the answer. If you're pasting the schedule into SMS, the message has taken over the website's job - and it will split into five segments doing it.
Try it
Every template, re-worded to your tone
Pick a tone and the library re-words itself. Then add your wedding date on the full planner and each text gets an exact send date.
Text libraryEvery moment's wording, in your tone
SEND 01Save the date8 months out
To: All guests
Hi {GuestFirstName}! we here - we're getting married on the big day in town. Save the date; your invitation will follow soon.
1 segment · GSM-7
SEND 02The details drop4 months out
To: All guests
Hi {GuestFirstName} - our wedding website is up! Schedule, hotel block, and everything for the big day lives here: {Link:wedding-website}
1 segment · GSM-7
SEND 03The RSVP nudge6 weeks out
To: Guests yet to reply
Hi {GuestFirstName} - we're finalizing numbers for the big day and would love to know if {PartyMembers} can make it. RSVP here: {{rsvpLink}}
1 segment · GSM-7
SEND 04Week-of logistics1 week out
To: Confirmed guests
Hi {GuestFirstName} - one week to go! Parking, timing and the forecast for the big day are all here: {Link:week-of-details}
1 segment · GSM-7
SEND 05Day-before reminderDay before
To: Confirmed guests
Hi {GuestFirstName} - tomorrow's the day! Ceremony at the venue: doors from 3:30pm, and we begin at 4pm sharp. Sleep well!
1 segment · GSM-7
SEND 06Morning-of noteWedding morning
To: Confirmed guests
It's today, {GuestFirstName}! One last note: the venue, doors 3:30pm. Directions and parking: {Link:directions}. See you soon!
1 segment · GSM-7
SEND 07The photo share1 week after
To: All guests
Hi {GuestFirstName} - thank you for celebrating with us! The first photos are up, and we'd love yours too: {Link:photo-album}
1 segment · GSM-7
Send this plan automatically →Text My Wedding schedules every send and resolves the tokens per guest.
Private by design: this planner runs entirely on this page — nothing you enter leaves your browser. Your names, date and venue only fill in the preview above, and they're gone when you close the tab.
Keep exploring
More on texting your guests
Wedding guest text plannerYour dated send plan, free, with live segment counts→Telling guests the venue changedOne-segment texts for a last-minute re-route→Postponed or cancelledWho gets a call, a text, or a card — then the wording→Personalizing guest textsMerge tokens that resolve per guest, not [Name] blanks→Text length & segmentsWhy 161 characters sends as two messages→Texting-guests etiquetteWhat's fine by text, and what still needs paper→
Good to know
Wedding text template questions
Can I just copy these into a group text?
You can, but a group text shows every guest each other's numbers and every 'Congrats!!' reply lands on all of them. Copy buttons here are for pasting into individual threads or a sending tool that texts each guest separately - which is also what makes the merge tokens resolve.
What do the placeholders like {GuestFirstName} mean?
They're merge tokens - placeholders that resolve to each guest's own details when the message sends through a tool that supports them. The templates use exactly six: {GuestFirstName}, {GuestLastName}, {HouseholdName}, {PartyMembers}, {{rsvpLink}} and {Link:...} short links. If you're texting by hand, replace them with the real names before you send.
Why does every template show a segment count?
SMS bills and delivers in segments: 160 characters for plain GSM-7 text, but only 70 once a single emoji flips the message to UCS-2 encoding - and long messages split into parts of 153 or 67. A text that silently arrives as three fragments is the most common wedding-text fail, so each template carries a live count measured the way carriers actually count.
Which tone should we use?
Match the couple, not the occasion. Warm suits most couples for most moments; brief is best for pure logistics like parking; formal fits black-tie weddings and older guest lists; playful works when it sounds like how you already text. Whatever you pick, stay consistent - guests notice when the voice changes mid-planning.
Do these include invitation, save-the-date, RSVP or thank-you texts?
No - those four moments have their own dedicated guides on this site, with wording written for their specific rules: sending wedding invitations by text, save-the-date text messages, RSVP reminder texts, and thank-you note wording. This page covers everything in between - the logistics, updates and celebration texts that carry your guests from the details drop to the photo share.
How many texts should we send in total?
Five to seven across the whole engagement is the sweet spot - roughly one per moment on this page, plus your own must-haves. Fewer and guests miss logistics; many more and you train them to skim. The free planner computes the exact count and dates from your wedding date.
You have the plan.
Now let it send itself.
Text My Wedding schedules every send on its date, resolves the merge tokens per guest, and collects the replies — so seven or eight dated texts never have to leave your notes app by hand.